Role: Purchasing Coordinator

1. Observe all OSHA and safety standards set forth by the company.
2. Support standards set forth by ISO 9001:2015.
3. Able to handle high-pressure situations and meet deadlines.
4. Demonstrate sound problem-solving and decision-making skills, excellent follow-through, and a sense of urgency.
5. Be a self-starter who can function in a multi-tasking environment and prioritize his or her own workload.
6. Understand and apply complex mathematical concepts, particularly as it pertains to finances such as cash flow, working capital, and the effect of inventory on the bottom line.
7. Exhibit a positive attitude, integrity, and a high degree of professionalism.
8. Embody Holland Colours’ unique people-oriented culture:

• • Accountability
  • Proactiveness
  • Competence
  • Responsibility
  • Teamwork

Raw Material /Finished Goods Order Management (Domestic and International)

• Run MRP daily to determine raw material and finished good requirements.
• Define volumes and create purchase orders in ERP for materials needed.
• Ensure all materials will arrive in time to meet production requirements.
• Obtain signatures on all raw material P.O.’s and file hard copies in Accounting.
• Input P.O.’s into ERP system.
• Create requisitions for non-inventory items.
• Communicate to the appropriate personnel any needs for raw material substitution approvals, job changes, formula changes, etc.

• Communicate with vendors when orders do not arrive as expected.
• Track imports and inform all relevant stakeholders when delays are encountered.
• Maintain blanket orders for taxable and nontaxable supplies

Communication

• Planning/Scheduling: align deliveries with job schedule, advise on delays, shortages, substitutions. Entering USPS requests for formulation changes when approved.
• Logistics – Receiving: manage promise dates to keep Goods to be Received as accurate as possible, provide packing lists for imported goods, provide information on missed deliveries.
• Quality: inbound damage, - assist with communication to internal (Planning/Accounting) and external (Vendors) customers as needed. Supporting vendor performance management reporting.
• Accounting: Invoices and pricing
• As needed, support or consult with Purchasing Manager regarding raw material problems, proposed price changes, vendor discussions, new raw materials requests, packaging problems, price changes, etc., recommendations regarding contracts, inventory, and raw material substitutions.
• Sales: price sheet updates, imported Finished Goods status
• E-mail or other traceable documentation of all significant communication with vendors, departments, customers, and other HCA locations (e.g., Supplier Track Phone Notes, e-mail summaries of conversations, meeting notes).

Inventory/Financial

• Responsible for modifying supplier minimums and maximums to ensure proper safety stock levels are maintained.
• Manage all open orders to ensure inventory levels are considered as it relates to OWC.
• Update vendor price changes in ERP system as needed.
• Ensure all imported finished goods inventories are maintained as committed to Sales.
• Make emergency adjustments to imported finished goods orders when necessary.
• Support annual inventory process.

Confidentiality

• Disclose purchasing information only with the permission of the Purchasing and Supply Chain Manager (both internally and externally).

Serve as backup for Shipping Clerk and Lead Planner as needed.
Final closing of production job tickets as needed.